A certified translation carries the translator's or agency's accuracy statement so that government offices, universities and overseas authorities will accept it. It covers civil registration, academic, financial, legal and corporate documents.
For people whose documents are ready and who want a professional check before submission, plus the first stage of the Certified Translation (All Languages) process handled for them.
Completeness check and passport-exact name spelling verification
Review: Originals or high-resolution colour scans of every page
Review: Passport copy to fix the name spelling
Review: Glossary of proper nouns: company names, job titles, institutions
Action: Scope the documents and language pair
A written list of everything to fix before submission
Best for: Applicants preparing documents themselves who want certainty before filing
Our team runs the whole Certified Translation (All Languages) chain — sourcing originals, translation, certification, through to the final step — so you never queue in person.
Handled for you: Scope the documents and language pair
Handled for you: Build the glossary and transliteration standard
Handled for you: Translate, then review with a second linguist
Handled for you: Match the layout to the source
Handled for you: Issue and sign the certificate of accuracy
Handled for you: Continue the certification chain as required
Liaison with the issuing and certifying authorities on your behalf
Progress updates and return delivery to the address you nominate
Best for: Clients abroad or upcountry with no time to attend in person
Our advisers, with over 15 years of casework, map your specific situation: document order, realistic timing against your filing deadline, and the rejection risks to avoid.
Case-specific analysis against the destination authority's requirements
A step order matched to your deadline (typical timeframe: Standard work 1–3 business days · technical or bulk sets 3–7 business days · add 3–5 business days for MFA legalisation)
Risk flagged: A translation without a certificate of accuracy counts only as a supporting note and is rejected by most authorities.
Risk flagged: Never omit text you consider unimportant, such as footnotes or the wording inside a seal — everything must be rendered.
A written action plan you can execute yourself or hand back to us
Best for: Complex cases, previously rejected documents, or tight filing deadlines
Originals or high-resolution colour scans of every page
Passport copy to fix the name spelling
Glossary of proper nouns: company names, job titles, institutions
Any template prescribed by the destination
Previously translated versions for terminology consistency
The receiving authority may request more depending on the purpose. Tell us the destination country and office and we will confirm the exact list.
Cautions from real casework
• A translation without a certificate of accuracy counts only as a supporting note and is rejected by most authorities.
• Never omit text you consider unimportant, such as footnotes or the wording inside a seal — everything must be rendered.
• Every document must spell your name exactly as in your passport. If the spelling differs, attach the name-change certificate or a transliteration note.
• Torn, corrected or copy-of-a-copy originals are commonly rejected at the legalisation stage — request a freshly issued copy from the issuing authority first.
• Some documents carry a validity window (often 3–6 months from issue) set by the receiving authority. Check it before starting the chain.
• The order cannot be swapped: translate → certify → legalise → embassy. Skipping a step means restarting the whole chain.
Consultant tips
• Scan every original to a 300 dpi colour PDF before sending it out, in case you must refile or the destination asks for a soft copy.
• Always prepare two sets — one to submit, one to keep. Many authorities retain the submitted originals.
• If the documents will be used in more than one country, say so up front: the number of sets and the attestation format differ by destination.
• Leave at least two weeks' buffer before your real deadline: Thai public holidays and embassy holidays do not coincide.
• Keep every receipt and acknowledgement slip — they are what lets you trace the file or request a replacement if it is lost.
The full working process
Standard work 1–3 business days · technical or bulk sets 3–7 business days · add 3–5 business days for MFA legalisation
1. Scope the documents and language pair
Count the pages, fix the target language and confirm which certification format the destination expects.
2. Build the glossary and transliteration standard
Lock the spelling of people, places and agencies across the whole batch before translation starts.
3. Translate, then review with a second linguist
Numbers, dates, document references and seal text are the most common error points and are checked line by line.
4. Match the layout to the source
Tables and seal positions should mirror the original so a reviewing officer can compare at a glance.
5. Issue and sign the certificate of accuracy
The certificate states the translator's name, qualification, date and a full accuracy declaration.
6. Continue the certification chain as required
NSA certification → MFA legalisation → embassy attestation, in the order the destination specifies.
Authorities involved: Department of Consular Affairs, Thai MFA (translation standards accepted for legalisation)
Frequently asked questions
What is Certified Translation (All Languages) and what is it used for?
A certified translation reproduces the original layout, numbers, seals and footers in full and carries the translator's certificate. Standard work completes in one to three business days; for overseas use it continues to notarial certification, MFA legalisation and embassy attestation in that order.
How many steps does Certified Translation (All Languages) involve?
The standard chain has 6 steps, beginning with "Scope the documents and language pair" and ending with "Continue the certification chain as required".
What is the first step of Certified Translation (All Languages)?
Scope the documents and language pair — Count the pages, fix the target language and confirm which certification format the destination expects.
How long does Certified Translation (All Languages) take?
Standard work 1–3 business days · technical or bulk sets 3–7 business days · add 3–5 business days for MFA legalisation
Which documents do I need for Certified Translation (All Languages)?
The baseline set is: Originals or high-resolution colour scans of every page · Passport copy to fix the name spelling · Glossary of proper nouns: company names, job titles, institutions · Any template prescribed by the destination · Previously translated versions for terminology consistency. The receiving authority may ask for more depending on the purpose.
Which authority certifies Certified Translation (All Languages)?
Department of Consular Affairs, Thai MFA (translation standards accepted for legalisation)
Who typically needs Certified Translation (All Languages)?
Visa, study, work and migration applicants · Companies contracting or bidding with foreign counterparties · Anyone filing with a foreign court or government office · Foreign nationals translating home-country documents into Thai
What most often causes Certified Translation (All Languages) to be rejected?
A translation without a certificate of accuracy counts only as a supporting note and is rejected by most authorities.
Do you need originals or are copies enough?
Scans are enough for the initial review, but many certification steps require originals or freshly issued certified copies. We tell you which at the first assessment.
Do documents expire?
Civil registration documents and certificates are often accepted only within 3–6 months of issue. Check the destination's rule before starting so the chain does not have to be repeated.
Can I use the service from another province or from overseas?
Yes. Send documents by post or courier and we return them to any address, with status updates at each stage. No in-person visit is required.
What if the destination requires a specific format?
Tell us the authority and purpose up front. We shape the translation layout and the order of certifications to that requirement instead of producing a generic set and reworking it later.
Which Certified Translation (All Languages) package should I choose?
Essential if your documents are ready and you only want a pre-submission check · Complete if you want the whole chain handled · Advisory if the case is complex or has been refused before.
Why use an advisor rather than doing it myself?
Our team has advised on cross-border documents for more than 15 years. We do not just file paperwork: we first check that your document route actually matches what the destination will accept. If you would rather not learn by trial and error, send the documents to us for a review first.
Any tip that makes the case move faster?
Scan every original to a 300 dpi colour PDF before sending it out, in case you must refile or the destination asks for a soft copy.
How do I get an initial assessment?
Send images of the documents plus the destination country and authority by LINE or email. You get back the real sequence of steps and a realistic timeframe.
More than a filing agency
With 15+ years of casework, we explain why each step exists, where your documents will be used and what the destination authority checks — so you decide with full information, not just pay and wait.
