Corporate & Business Document Legalisation packages
Companies opening branches, signing contracts, opening accounts or bidding abroad usually must send corporate records certified through the full chain: the Department of Business Development, a Notarial Services Attorney, the MFA and the destination embassy.
Corporate & Business Document Legalisation — Essential (document review + first step)
For people whose documents are ready and who want a professional check before submission, plus the first stage of the Corporate & Business Document Legalisation process handled for them.
Completeness check and passport-exact name spelling verification
Review: Freshly issued company affidavit
Review: Shareholder list (Bor Or Jor 5)
Review: Memorandum of association and articles
Action: Confirm the list with the counterparty or authority
A written list of everything to fix before submission
Best for: Applicants preparing documents themselves who want certainty before filing
Corporate & Business Document Legalisation — Complete chain (end-to-end handling)
Our team runs the whole Corporate & Business Document Legalisation chain — sourcing originals, translation, certification, through to the final step — so you never queue in person.
Handled for you: Confirm the list with the counterparty or authority
Handled for you: Obtain fresh extracts from the Department of Business Development
Handled for you: Translate with consistent legal terminology
Handled for you: Certify with a Notarial Services Attorney
Handled for you: Legalise at the MFA and the destination embassy
Handled for you: Ship and archive a spare set
Liaison with the issuing and certifying authorities on your behalf
Progress updates and return delivery to the address you nominate
Best for: Clients abroad or upcountry with no time to attend in person
Corporate & Business Document Legalisation — Advisory (case strategy session)
Our advisers, with over 15 years of casework, map your specific situation: document order, realistic timing against your filing deadline, and the rejection risks to avoid.
Case-specific analysis against the destination authority's requirements
A step order matched to your deadline (typical timeframe: Fresh extracts 1–3 business days · corporate translation 2–5 business days · certification and legalisation 3–5 business days · 5–10 business days end to end)
Risk flagged: The signatory must hold authority under the company affidavit, otherwise the document may not bind the company.
Risk flagged: A power of attorney with insufficient stamp duty can be challenged later.
A written action plan you can execute yourself or hand back to us
Best for: Complex cases, previously rejected documents, or tight filing deadlines
Power of attorney with the duty stamp required by law
VAT registration certificate (Por Por 20) where requested
The receiving authority may request more depending on the purpose. Tell us the destination country and office and we will confirm the exact list.
Cautions from real casework
• The signatory must hold authority under the company affidavit, otherwise the document may not bind the company.
• A power of attorney with insufficient stamp duty can be challenged later.
• Every document must spell your name exactly as in your passport. If the spelling differs, attach the name-change certificate or a transliteration note.
• Torn, corrected or copy-of-a-copy originals are commonly rejected at the legalisation stage — request a freshly issued copy from the issuing authority first.
• Some documents carry a validity window (often 3–6 months from issue) set by the receiving authority. Check it before starting the chain.
• The order cannot be swapped: translate → certify → legalise → embassy. Skipping a step means restarting the whole chain.
Consultant tips
• Scan every original to a 300 dpi colour PDF before sending it out, in case you must refile or the destination asks for a soft copy.
• Always prepare two sets — one to submit, one to keep. Many authorities retain the submitted originals.
• If the documents will be used in more than one country, say so up front: the number of sets and the attestation format differ by destination.
• Leave at least two weeks' buffer before your real deadline: Thai public holidays and embassy holidays do not coincide.
• Keep every receipt and acknowledgement slip — they are what lets you trace the file or request a replacement if it is lost.
The full working process
Fresh extracts 1–3 business days · corporate translation 2–5 business days · certification and legalisation 3–5 business days · 5–10 business days end to end
1. Confirm the list with the counterparty or authority
Request a written checklist naming the language and the accepted certification format.
2. Obtain fresh extracts from the Department of Business Development
Many destinations accept only extracts issued within the last 30–90 days.
3. Translate with consistent legal terminology
Company name, director titles and signing-authority wording must be identical across every document.
4. Certify with a Notarial Services Attorney
The director signs before the attorney, evidencing signing authority per the company affidavit.
5. Legalise at the MFA and the destination embassy
Where the destination is an Apostille Convention party, the chain ends at the Apostille.
6. Ship and archive a spare set
Retain digital copies with the legalisation reference numbers for future transactions.
Authorities involved: Department of Business Development, Ministry of Commerce · Lawyers Council of Thailand · Department of Consular Affairs
Frequently asked questions
What is Corporate & Business Document Legalisation and what is it used for?
The core set is the company affidavit, shareholder list, memorandum of association, articles, financial statements and board resolutions. Obtain fresh extracts close to filing, translate into the destination language, certify with a Notarial Services Attorney and legalise. A standard set takes about five to ten business days.
How many steps does Corporate & Business Document Legalisation involve?
The standard chain has 6 steps, beginning with "Confirm the list with the counterparty or authority" and ending with "Ship and archive a spare set".
What is the first step of Corporate & Business Document Legalisation?
Confirm the list with the counterparty or authority — Request a written checklist naming the language and the accepted certification format.
How long does Corporate & Business Document Legalisation take?
Fresh extracts 1–3 business days · corporate translation 2–5 business days · certification and legalisation 3–5 business days · 5–10 business days end to end
Which documents do I need for Corporate & Business Document Legalisation?
The baseline set is: Freshly issued company affidavit · Shareholder list (Bor Or Jor 5) · Memorandum of association and articles · Audited financial statements · Relevant minutes and board resolutions and others depending on the case. The receiving authority may ask for more depending on the purpose.
Which authority certifies Corporate & Business Document Legalisation?
Department of Business Development, Ministry of Commerce · Lawyers Council of Thailand · Department of Consular Affairs
Who typically needs Corporate & Business Document Legalisation?
Companies incorporating subsidiaries or branches abroad · Companies opening foreign bank accounts or investing cross-border · Bidders and vendors registering with foreign agencies · Companies certifying board resolutions for transactions
What most often causes Corporate & Business Document Legalisation to be rejected?
The signatory must hold authority under the company affidavit, otherwise the document may not bind the company.
Do you need originals or are copies enough?
Scans are enough for the initial review, but many certification steps require originals or freshly issued certified copies. We tell you which at the first assessment.
Do documents expire?
Civil registration documents and certificates are often accepted only within 3–6 months of issue. Check the destination's rule before starting so the chain does not have to be repeated.
Can I use the service from another province or from overseas?
Yes. Send documents by post or courier and we return them to any address, with status updates at each stage. No in-person visit is required.
What if the destination requires a specific format?
Tell us the authority and purpose up front. We shape the translation layout and the order of certifications to that requirement instead of producing a generic set and reworking it later.
Which Corporate & Business Document Legalisation package should I choose?
Essential if your documents are ready and you only want a pre-submission check · Complete if you want the whole chain handled · Advisory if the case is complex or has been refused before.
Why use an advisor rather than doing it myself?
Our team has advised on cross-border documents for more than 15 years. We do not just file paperwork: we first check that your document route actually matches what the destination will accept. If you would rather not learn by trial and error, send the documents to us for a review first.
Any tip that makes the case move faster?
Scan every original to a 300 dpi colour PDF before sending it out, in case you must refile or the destination asks for a soft copy.
How do I get an initial assessment?
Send images of the documents plus the destination country and authority by LINE or email. You get back the real sequence of steps and a realistic timeframe.
More than a filing agency
With 15+ years of casework, we explain why each step exists, where your documents will be used and what the destination authority checks — so you decide with full information, not just pay and wait.
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